Committee Meeting Minutes 6th November 2007. |
First published on, the then, WSAA Club web site www.whibyseaanglers.co.uk by Glen Kilpatrick secretary WSAA.
Present.
Dave Perrett
Paul Kilpatrick
Phil Mead
Glenn Kilpatrick
Rob Allison
Denis Thompson
George Middlemas.
Club Chairman Phil Mead.
Opened the meeting at 7.45pm. Giving a brief insight into why the meeting had been called and what was on the evenings agenda.
Treasurers report.
Dave Perrett briefly discussed the clubs financial business. Dave says to make matters easier for himself he wishes to change the clubs bank account from Nat West to his own personal bank which is the Halifax. Dave was given permission to do this by the Committee. Dave will seek the help of ex treasurer Dave Johnson to do so. Timing of the move was discussed as the club may need to give out some cheques for the upcoming open match. As the new account may not be fully functional in time Dave suggested making the change after the open match on 25th November. The committee agreed Dave could change when he feels it best to do so.
Secretaries Report.
Glenn said he had been in touch with the Northern Federation of sea angling societies (NFSAS) and would discuss the correspondence received from them later in the meeting.
The Clubs Open Match.
This was the main reason for holding this meeting and open match business was discussed at length.
1) Dave Perrett agreed to talk to Mike at the Fleece regarding his £200 sponsorship of the event and our use of the pub on the day of the open which is 25th November. Dave will also discuss paying for the food.
2) James Gilpin will speak to Keith Sports regarding his £100 sponsorship of the event. Hopefully this will be confirmed soon.
3) Phil Mead to see Tony at Rods and Reels regarding their £100 sponsorship of the event. Phil will request 3 separate tackle vouchers to use as prizes these being for £50, £25 and £25 respectively.
4) All agreed that juniors should be able to enter the super pool at a cost of £2.00 each. Juniors do not need to buy a senior ticket to enter the super pool but can buy a senior ticket if they wish to compete for the main prizes. The super pool is a cod only event for juniors.
5) All agreed a £50 voucher would be given to the angler in 10th place. There would also be two £25 vouchers put on the table as prizes for any position (this is dependent on Rods & Reels giving their usual £100).
6) Phil Mead is hoping to get £50 off his employers. Phil will decide what this prize is to be used for.
7) Paul Kilpatrick donated a prize for a day on Sea Otter during 2008 summer angling festival. This prize is for the winning junior.
8) It was agreed to contact Bernard Vasey and Dave Johnson to see if they would do the weighing of the fish for the match.
9) Glenn Kilpatrick agreed to contact Scarborough Angling, Redcar Angling and Keiths Sports on the 24th to see how many people have bought tickets for the event.
10) Rob Allison agreed to contact Castlefoot and Rods and Reels on the day of the match to get numbers from them.
11) Dave Perrett will buy a £10 bottle of spirits out of club funds for the raffle.
12) Dave Perrett has some raffle tickets to use.
13) James to sort out tickets and posters. Sponsors names should be added as far as possible.
14) Phil Mead will take tickets and poster to Keiths Sports and Redcar Angling.
15) The club will approach Andrew Craig to see of he will take tickets and poster to Scarborough shops.
Northern Federation Membership.
Possibility of rejoining the Northern Federation was discussed. The committee felt they got little for their money. The committee expressed an interest in getting insurance for club members. This is available at £2.00 per head from Northern Federation. Glenn felt the insurance might be available cheaper if the club joined the National Federation of Sea Anglers. Other members felt it might be a good idea to price up insurance from an insurance broker. Glenn agreed to research the matter further and report back at the next committee meeting.
Voting Rights at AGM's.
This matter was discussed. It was agreed that incoming committee members would not take office until end of the AGM, meaning the Chairman for the previous year would not be allowed to vote. Glenn expressed concern that at this AGM Phil Mead had been denied a vote as an incoming chairman. Glenn felt Phil should have been allowed to vote and Bernard Vasey the outgoing Chairman should have been denied a vote under this ruling. However the committee felt votes of the meeting should stand but in future years the outgoing chairman would be the person denied a vote at the meeting. Glenn also expressed concern that members who would not be rejoining the club in the new season had voted on rule changes for the coming season. Glenn felt members who were not committed to fishing the club should be encouraged not to vote at the AGM.
Club Rules.
Glenn opened the debate on club rules by saying that he had endeavored to source a copy of the club rules for over 2 years and all he had been able to find was n old yellow card with an out dated and unclear set of rules upon it. Glenn explained to the committee that he had been in touch with the Northern Federation of Sea Anglers as it was often stated that club follows their set of rules. The Federation had suggested that they now advise clubs to make their own rules but with regard to boundaries any Federation matches are fished on an open boundary format. Denis Thompson added that as the club are no longer members of the Northern federation we should now follow our own rules. Glenn noted that unfounded rules are often banded about on club nights based on individual members distant memories of times gone by, and that without a clear set of rules agreed to by the committee and available to all members, the club was open to abuse. Therefore the club rules were debated at length and a new set of rules was agreed upon by all committee members present. The committee agreed that the new rules will take immediate effect. Glenn will ensure all members get a copy of the rules within the next few weeks.
Christmas Match.
Glenn said that the Fleece would now be unable to host the clubs Christmas match on 23rd as it clashed with the Fleece Xmas draw. Paul Kilpatrick said it would be difficult to hold the event at the Ship on 23rd as the pub would be busy with Xmas drinkers. Glenn agreed to look arranging the match for a week earlier on the 16th and utilizing the Fleece. Since this time Glenn has learnt that the 16th is the Cloughton Open so this date will be no good. It is now a mater of holding the event on the 9th or looking for an alternative venue for the 23rd. Glenn has spoken to Paul Kilpatrick who will contact the Huntsman at Aislaby to see if they would be happy for us to go there.
Any Other Business.
Phil Mead said he felt next years AGM should be held somewhere other than a pub. Glenn agreed as he felt alcohol and the pub environment could be a barrier to communication at the AGM. Glenn suggested Sleights village Hall as a venue as he knew the owner and would be able to get a room at little cost. Some members said they would not attend if they could not have a pint. Paul Kilpatrick suggested that holding the meeting at the Fisherman's club in the upstairs room would be a good idea. This would give a quiet room but members would be able to have a pint. The committee agreed to hold a meeting every second month on the second Tuesday of the month. The next meeting will therefore be on the 8th January 2008 in the Ship front room.
Present.
Dave Perrett
Paul Kilpatrick
Phil Mead
Glenn Kilpatrick
Rob Allison
Denis Thompson
George Middlemas.
Club Chairman Phil Mead.
Opened the meeting at 7.45pm. Giving a brief insight into why the meeting had been called and what was on the evenings agenda.
Treasurers report.
Dave Perrett briefly discussed the clubs financial business. Dave says to make matters easier for himself he wishes to change the clubs bank account from Nat West to his own personal bank which is the Halifax. Dave was given permission to do this by the Committee. Dave will seek the help of ex treasurer Dave Johnson to do so. Timing of the move was discussed as the club may need to give out some cheques for the upcoming open match. As the new account may not be fully functional in time Dave suggested making the change after the open match on 25th November. The committee agreed Dave could change when he feels it best to do so.
Secretaries Report.
Glenn said he had been in touch with the Northern Federation of sea angling societies (NFSAS) and would discuss the correspondence received from them later in the meeting.
The Clubs Open Match.
This was the main reason for holding this meeting and open match business was discussed at length.
1) Dave Perrett agreed to talk to Mike at the Fleece regarding his £200 sponsorship of the event and our use of the pub on the day of the open which is 25th November. Dave will also discuss paying for the food.
2) James Gilpin will speak to Keith Sports regarding his £100 sponsorship of the event. Hopefully this will be confirmed soon.
3) Phil Mead to see Tony at Rods and Reels regarding their £100 sponsorship of the event. Phil will request 3 separate tackle vouchers to use as prizes these being for £50, £25 and £25 respectively.
4) All agreed that juniors should be able to enter the super pool at a cost of £2.00 each. Juniors do not need to buy a senior ticket to enter the super pool but can buy a senior ticket if they wish to compete for the main prizes. The super pool is a cod only event for juniors.
5) All agreed a £50 voucher would be given to the angler in 10th place. There would also be two £25 vouchers put on the table as prizes for any position (this is dependent on Rods & Reels giving their usual £100).
6) Phil Mead is hoping to get £50 off his employers. Phil will decide what this prize is to be used for.
7) Paul Kilpatrick donated a prize for a day on Sea Otter during 2008 summer angling festival. This prize is for the winning junior.
8) It was agreed to contact Bernard Vasey and Dave Johnson to see if they would do the weighing of the fish for the match.
9) Glenn Kilpatrick agreed to contact Scarborough Angling, Redcar Angling and Keiths Sports on the 24th to see how many people have bought tickets for the event.
10) Rob Allison agreed to contact Castlefoot and Rods and Reels on the day of the match to get numbers from them.
11) Dave Perrett will buy a £10 bottle of spirits out of club funds for the raffle.
12) Dave Perrett has some raffle tickets to use.
13) James to sort out tickets and posters. Sponsors names should be added as far as possible.
14) Phil Mead will take tickets and poster to Keiths Sports and Redcar Angling.
15) The club will approach Andrew Craig to see of he will take tickets and poster to Scarborough shops.
Northern Federation Membership.
Possibility of rejoining the Northern Federation was discussed. The committee felt they got little for their money. The committee expressed an interest in getting insurance for club members. This is available at £2.00 per head from Northern Federation. Glenn felt the insurance might be available cheaper if the club joined the National Federation of Sea Anglers. Other members felt it might be a good idea to price up insurance from an insurance broker. Glenn agreed to research the matter further and report back at the next committee meeting.
Voting Rights at AGM's.
This matter was discussed. It was agreed that incoming committee members would not take office until end of the AGM, meaning the Chairman for the previous year would not be allowed to vote. Glenn expressed concern that at this AGM Phil Mead had been denied a vote as an incoming chairman. Glenn felt Phil should have been allowed to vote and Bernard Vasey the outgoing Chairman should have been denied a vote under this ruling. However the committee felt votes of the meeting should stand but in future years the outgoing chairman would be the person denied a vote at the meeting. Glenn also expressed concern that members who would not be rejoining the club in the new season had voted on rule changes for the coming season. Glenn felt members who were not committed to fishing the club should be encouraged not to vote at the AGM.
Club Rules.
Glenn opened the debate on club rules by saying that he had endeavored to source a copy of the club rules for over 2 years and all he had been able to find was n old yellow card with an out dated and unclear set of rules upon it. Glenn explained to the committee that he had been in touch with the Northern Federation of Sea Anglers as it was often stated that club follows their set of rules. The Federation had suggested that they now advise clubs to make their own rules but with regard to boundaries any Federation matches are fished on an open boundary format. Denis Thompson added that as the club are no longer members of the Northern federation we should now follow our own rules. Glenn noted that unfounded rules are often banded about on club nights based on individual members distant memories of times gone by, and that without a clear set of rules agreed to by the committee and available to all members, the club was open to abuse. Therefore the club rules were debated at length and a new set of rules was agreed upon by all committee members present. The committee agreed that the new rules will take immediate effect. Glenn will ensure all members get a copy of the rules within the next few weeks.
Christmas Match.
Glenn said that the Fleece would now be unable to host the clubs Christmas match on 23rd as it clashed with the Fleece Xmas draw. Paul Kilpatrick said it would be difficult to hold the event at the Ship on 23rd as the pub would be busy with Xmas drinkers. Glenn agreed to look arranging the match for a week earlier on the 16th and utilizing the Fleece. Since this time Glenn has learnt that the 16th is the Cloughton Open so this date will be no good. It is now a mater of holding the event on the 9th or looking for an alternative venue for the 23rd. Glenn has spoken to Paul Kilpatrick who will contact the Huntsman at Aislaby to see if they would be happy for us to go there.
Any Other Business.
Phil Mead said he felt next years AGM should be held somewhere other than a pub. Glenn agreed as he felt alcohol and the pub environment could be a barrier to communication at the AGM. Glenn suggested Sleights village Hall as a venue as he knew the owner and would be able to get a room at little cost. Some members said they would not attend if they could not have a pint. Paul Kilpatrick suggested that holding the meeting at the Fisherman's club in the upstairs room would be a good idea. This would give a quiet room but members would be able to have a pint. The committee agreed to hold a meeting every second month on the second Tuesday of the month. The next meeting will therefore be on the 8th January 2008 in the Ship front room.